Admin Assistant – Mandarin Speaking

Job Description

Key Responsibilities

• General Office Support: Assist with daily office tasks to ensure smooth operations, including managing office supplies and supporting basic office-related functions.
• Document Handling: Organise, file, and distribute office documents and correspondence.
• Meeting & Event Coordination: Help coordinate meetings, team events, and company activities, including scheduling, preparing materials, and handling logistics.
• Onboarding Support: Assist with the onboarding process for new employees, including setting up workstations, arranging IT access, and ensuring all necessary documentation is completed.
• HR Assistance: Support HR tasks such as document management, updating employee records, and helping with internal communications.
• Asset & Sample Management: Oversee office assets and sample inventory, ensuring they are properly tracked, organised, and maintained.
• Office Relocation & Setup Support: Provide assistance with office relocation projects, including packing, organising equipment, coordinating with vendors, and facilitating the move.

Requirements

• A Bachelor’s degree in Business, Administration, HR, or a related field is preferred.
• 1–2 years of administrative or office support experience is a plus, but not required.
• Strong written and spoken communication skills in both English and Chinese.
• Good organisational skills with strong attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Comfortable managing multiple tasks in a fast-paced environment.
• Must have the legal right to work in the UK.

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