Operations Administrative Assistant
About Us:
Mpowering People is a young, friendly, and vibrant executive search firm boutique based at The Chocolate works – York. Our team thrives in a high-energy atmosphere, dedicated to connecting exceptional talent within the Smart mobility sectors.
We are seeking a highly organized Operations Administrative Assistant to join our team. This role plays a crucial part in ensuring the smooth operation of our office and providing administrative support to our Directors.
Key Responsibilities:
Office Management –
- Manage weekly food orders and office supplies.
- Coordinate maintenance for office equipment.
- Oversee daily office operations, ensuring a clean and organized environment.
- Liaise with external suppliers (cleaners, water, etc.).
- Ensure all displays are current and visible.
- Send weekly reminders for team updates on the interview, offers, and finals board.
- Act as front of house for interviews, training sessions, and client visits.
Administrative Support –
- Track KPIs daily/weekly (call stats, LinkedIn, ZoomInfo, etc.).
- Provide administrative support to the Directors, including managing calendars and travel arrangements.
- Prepare and format documents, reports, and presentations.
- Conduct market mapping as needed.
- Track receipts and expenses.
- Take minutes during team forecast meetings.
- Assist the Managing Director with ad-hoc tasks (e.g., dry cleaning, post office).
Event Planning & Coordination –
- Organize social events for the team.
- Plan monthly and quarterly incentives, creating itineraries.
- Collaborate with the Marketing Executive on company announcements.
Qualifications –
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively.
- Maintain confidentiality in all matters.
- Strong problem-solving skills with a proactive approach.
What We Offer –
- A vibrant and supportive team culture.
- Opportunities for professional growth and development.
If you are enthusiastic about joining a dynamic team and possess the skills we are looking for, we would love to hear from you!
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