Our purpose
Inspiring and empowering our people to create a positive difference for themselves, our clients and the planet. Sustainable Energy First is an energy and sustainability consultancy, founded to solve energy management problems in very large, complex commercial estates. This remains the core of our business driven by a commitment to sustainability and the goal of reducing our clients' carbon footprint.
Role in a Nutshell
A Invoice Acquisition Co-ordinator plays a crucial role in ensuring the seamless collection, management, and communication of invoice data. This position involves obtaining invoices in optimal formats from various sources, managing supplier relationships, and maintaining accurate billing information. You will collaborate with multiple stakeholders to resolve data discrepancies and support the overall efficiency of the invoice acquisition process. You will use reports from many sources to identify issues and missing data and then set up the receipt of that data in the most optimal way possible.
Responsibilities
Invoice Collection
- Obtain invoices from portals, suppliers, and via post
- Manage portal logins and ensure access to necessary data
- Handle the management of the missing invoices inbox
Supplier Engagement
- Conduct supplier meetings to address missing data issues
- Request suppliers to add electronic data to portals
- Communicate with suppliers to obtain first and final invoices
Data Management
- Update billing addresses and request changes as needed
- Maintain and update missing data trackers
- Provide updates to the service manager on data chased
Collaboration
- Communicate with analysts and Strategic Account Managers regarding missing data
- Ensure timely and accurate data sharing with relevant stakeholders
Key Ingredients for the Role
- Attention to Detail: Ensures all data is accurately collected and recorded.
- Communication: Strong ability to liaise with suppliers and internal teams.
- Problem‑Solving: Proactively addresses and resolves data discrepancies.
- Organizational Skills: Efficiently manages multiple tasks and maintains accurate records.
- Excel and reporting skills: proficient use of Power BI and Excel to make and use reports to identify the data needed.
Benefits
- Salary: To be discussed at interview
- Holidays: 25 days + bank holidays +