Role Overview
We are seeking an experienced and proactive Multi-Site Facilities Coordinator to support the Facilities Management team across a national property portfolio. This role will focus on ensuring operational efficiency, compliance, and consistency of standards across multiple sites.
The successful candidate will work closely with contractors, property managers, and stakeholders to ensure our buildings remain safe, compliant, and operationally effective.
Key Responsibilities
- Coordinate day-to-day hard and soft FM operations across multiple commercial and residential sites.
- Support the implementation and management of Planned Preventive Maintenance (PPM) schedules.
- Liaise with contractors and suppliers to ensure service levels are met and issues are resolved promptly.
- Assist in contractor vetting and procurement in line with company policies.
- Monitor and ensure compliance with statutory regulations (fire safety, asbestos, legionella, etc.).
- Carry out site inspections, audits, and reporting to ensure property compliance and asset integrity.
- Support the implementation of compliance management systems, asset registers, and risk assessments.
- Maintain and update site documentation including logbooks, compliance certificates, and H&S files.
- Assist with mobilisation and onboarding of new sites or refurbishments where required.
- Respond to emergencies or critical maintenance issues and assist in managing incident responses.
- Provide clear and professional communication to internal teams, clients, and tenants.
Key Requirements
Essential:
- Proven experience in a facilities coordination or building services role, ideally across multiple sites.
- Minimum NEBOSH General Certificate in Occupational Health & Safety.
- MIWFM membership (minimum Associate level) or working towards.
- Strong understanding of statutory compliance requirements in a property/FM context.
- Good working knowledge of building systems and services (e.g. HVAC, fire safety, access control).
- Excellent organisational and time management skills.
- Strong communication and stakeholder management abilities.
- Willingness to travel across the UK and conduct on-site visits.
Desirable:
- Experience in managing compliance within mixed-use property portfolios.
- Knowledge of CAFM systems or digital compliance platforms.
- IOSH Managing Safely or equivalent additional qualifications.
Remuneration & Benefits includes:
- Competitive Basic Salary
- Car Allowance
- Discretionary Staff Bonus
- Pension
- Private Medical Insurance
- Death In Service Insurance
- 25 Days Holiday, plus Birthday Holiday, 2 days over Christmas & Bank Holidays
This is an excellent opportunity to join a leading Real Estate Consultancy practice in the Northwest.
If you wish to apply for this position or obtain further details, then please contact Andrew Kingsley MRICS on 07879 413 765 or email andrew@kingsleyrecruitment.co.uk for more details or to send a copy of your CV. (REF: AK3405110)
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