Team Administrator/Secretary – Professional Services
Date: 27 Apr 2023
Sector: ADMINISTRATION
Type: Permanent
Location: London
Salary: £23,000 - 27,000 per annum
Email: brian@taylorjamesresourcing.com
Ref: BT03411
We are looking for a candidate with good GCSEs or A levels combined with a secretarial or administration qualification and some office experience. This could be an ideal opportunity to develop your career with a very well respected, extremely friendly firm of consultants and business advisors based in the City of London.
The company offers a generous benefits package and hybrid working opportunities.
Responsibilities
- Book meetings, ensuring that the firm’s procedures are followed.
- Assist the team with typing requirements, producing documents from a variety of sources such as handwritten drafts and on-screen material, formatted to the firm’s standards.
- Stand in for team administrators when they are absent from the office.
- Save documents on the network according to the firm’s procedures, ensuring other administrators can access them.
- Ensure all documents produced are free from typographical errors and are grammatically correct.
- Answer the telephone, transfer calls and take detailed messages to pass on in a timely manner.
- Maintain weekly/bi-weekly meetings with relevant directors to allow them to delegate.
- Treat any tasks undertaken for relevant directors with strict confidentiality and discretion where appropriate.
- Set up new clients in a timely manner and provide money laundering checks.
- Respect and maintain the confidentiality of processed material and ensure compliance with regulations concerning security or confidentiality (such as safeguarding passwords).
- Update/delete client charges in the database.
- Update the system with lost clients or change-of-status clients.
- Take and process credit card payments.
- Assist with the administration of the fee protection service for clients.
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