Corporate Secretarial Professional

We are looking for acorporate secretarial professionalwith strong secretarial skills. The role is mainly responsible for the corporate governance of Vitol Group entities established in Singapore and the Asia Pacificregion.

Job responsibilities:

• Organise board meetings including scheduling dates and logistics
• Prepare board and committee packs in accordance with agreed timelines, including the drafting of agendas and any other documentation required for board and/or committee meetings
• Full spectrum of corporate secretarial duties including company incorporations, preparation of directors’/shareholders’ resolutions, ensuring good corporate governance, compliance with relevant statutory and regulatory requirements, etc.
• Maintaining the corporate database and filing of corporate records, including but not limited to board resolutions, shareholder resolutions, board changes, annual reports, past and present directors and officers, etc.
• Preparing KYC packs in response to counterparty due diligence
• Assisting with the drafting and execution of various commercial and intercompany documents
• Contacting notaries and embassies to arrange for notarisation/legalisation of documents
• Providing administrative support for documents and activities related to corporate restructurings, such as mergers, formations, and dissolutions
• Working with other members of the global corporate and legal teams on special projects and initiatives
• Reporting to the Head of Corporate Governance based in Geneva, Switzerland and also the Regional Controller based in Singapore

Qualifications:

• Minimum 4–6 years of relevant experience working in a law firm or in‑house legal/corporate secretarial department with experience in company law and familiarity with handling ACRA matters
• The Chartered Governance Institute (formerly ICSA) qualification is preferred
• Capable of prioritising and managing own workload
• Able to work collaboratively as part of a team
• Well organised with an eye for detail
• Excellent written and oral communication skills
• Excellent command of English is a must
• Able to liaise with people across all levels of seniority

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