Team Administrator (Billing Coordinator)
- Group: Transactional Services
- Location: Edinburgh or Glasgow
- Contract Type: Permanent
- Hours: Monday to Friday 9.30am – 5.30pm
Position Overview
As a TA Billing Coordinator, you will play a crucial role in managing and improving the billing processes to ensure efficiency and accuracy. You will be responsible for overseeing the creation and distribution of monthly reports, ensuring timely invoicing and payments, and resolving any billing‑related issues.
What You’ll Be Doing
You’ll be at the core of our billing operations, supporting lawyers and partners to ensure our financial processes are timely, compliant, and client‑focused. You’ll also assist with a range of administrative tasks, ensuring the smooth day‑to‑day running of the team.
Your Key Responsibilities Will Include
- Managing the full billing cycle: from producing and formatting prebills to liaising with fee earners and submitting invoices on time.
- Creating and monitoring WIP and billing reports, client time reports, and financial statements.
- Maintaining accurate PO records and managing client despatch and rate information.
- Handling narrative edits, time transfers, third‑party invoice uploads, and portal submissions.
- Attending revenue meetings and taking ownership of follow‑up actions.
- Suggesting and implementing efficiency improvements in billing processes.
- Organising legal bundles and preparing key documentation.
- Coordinating travel, diary, and room bookings.
- Managing lawyers’ expenses and performing ad‑hoc office support tasks.
- Assisting with post, scanning, copying, and archiving.
Candidate Overview
We’re looking for a confident, organised professional with a strong eye for detail and a proactive mindset. You’ll have previous experience in administration or billing (ideally within legal or professional services), be comfortable managing multiple tasks, and enjoy working collaboratively in a fast‑paced environment.
What can we offer you?
- Carers’ leave (up to five paid days’ leave towards caring responsibilities)
- 25 days annual leave entitlement and the opportunity to purchase or roll over 5 days
- Contributory pension of up to 5%
- Private healthcare policy
- Death in service cover (4 × base salary)
- Eligibility to apply for an interest‑free season ticket loan, an interest‑free gym membership loan and/or an interest‑free rental deposit loan
- Cycle to work scheme
Equal Opportunity Employer
We are a Disability Confident employer and a Stonewall employer. We value different ideas and styles of thinking.
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