Job Title: Senior Executive Assistant (12-month FTC)
Corporate Title: Assistant
Department: Investment Banking
Location: London
This is a Senior Executive Assistant role for the Investment banking division. Given the nature of the role, the person needs to think quickly to prioritise on urgent tasks and display good time management. The person should demonstrate the ability to use initiative and be resourceful in a very busy demanding role. Previous IB experience would serve well in this role.
Role responsibilities overview:
- Provide day-to-day administrative and logistical support to IB Executive committee member
- Manage / coordinate complex calendars, schedule virtual and in-person meetings, coordinate calls / meetings across multiple time-zones
- Arrange domestic and international travel including itineraries, logistics accommodation, ground transportation, FX and related expense management
- Prepare, edit and format presentation materials, pitch books and client documentation (e.g. using PowerPoint, Excel and Word)
- Handle expense processing, invoice processing and reimbursement in line with the firm’s policies
- Maintain the highest level of confidentiality and discretion when handling sensitive client or firm information
- Support onboarding activities for new hires and assist with their set-up / access as well as maintaining team distribution lists
- Liaise effectively with internal departments (e.g. Finance, HR, Compliance and IT) to ensure seamless execution of admin tasks
- Provide general office support by covering other assistant’s bankers during absences
- Telephone duties including comprehensive messages and screening calls
- To act as a first point of contact for senior leaders, clients and colleagues, fielding queries, responding to fast moving issues as they arise in the workplace
Skills and experience required:
- Proven experience in supporting c-suite level or executive level seniority
- Relevant experience within Investment Banking front-office environment
- Ability to work effectively under pressure and in a fast-paced environment
- Excellent verbal and written communication skills
- Excellent administration, organisational and prioritisation skills
- Ability to multi-task effectively and to work on own initiative
- Effective team player with well-developed interpersonal skills
- Good awareness of confidentiality
- Organised and detail-oriented
- Proficiency in Microsoft Office products
- Ability to interact confidently at all levels
Nomura Leadership Behaviours
- Explore Insights & Vision: Identify the underlying causes of problems faced by you or your team and define a clear vision and direction for the future.
- Making Strategic Decisions: Evaluate all the options for resolving the problems and effectively prioritize actions or recommendations.
- Inspire Entrepreneurship in People: Inspire team members through effective communication of ideas and motivate them to actively enhance productivity.
- Elevate Organizational Capability: Engage proactively in professional development and enhance team productivity through the promotion of knowledge sharing.
- Inclusion: Respect DEI, foster a culture of psychological safety in the workplace and cultivate a "Risk Culture" (Challenge, Escalate and Respect).
Right to Work
The UK Government have taken steps to reduce net migration to the UK by limiting the number of overseas workers coming to the UK for employment. Please note that whilst we are able to consider applications from overseas workers from outside the UK (who require a Tier 2 Skilled Worker visa) we can only employ them if we can provide evidence that this is a genuine vacancy for a qualified role.
Diversity & Inclusion
Nomura is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all our employees.
We do not discriminate on the basis of age, disability, gender identity and gender expression, pregnancy and maternity, marriage and civil partnership, race, religion or belief, sex or sexual orientation.
If you require any assistance or reasonable adjustments due to a disability or long-term health condition, please do not hesitate to contact us.
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