- Under the guidance of senior staff: be responsible for undertaking administrative, financial, organisational processes within the service / directorate.
- Assist with the planning and development of support services.
Principal Responsibilities
- Deal with complex reception/visitor etc. matters.
- Contribute to the planning, development and organisation of support service systems/procedures/policies.
- Coordinate events as required.
- Manage manual and computerised record/information systems.
- Collate data/information and produce reports/information/data as required
- Collate complex documents and other IT based tasks.
- Provide administrative and organisational support to other staff.
- Provide administrative and organisational support including minute taking.
- Processing invoices, coding sheets, monitoring and inputting onto budget spreadsheets. ? Provide guidance and support to staff and others.
- Arrange, attend and participate in regular meetings .
- Participate in training and other learning activities and performance development as required.
- Be responsible for petty cash as and when required.
- Provide cover for comparably graded colleagues or above due to holidays, sickness and other unforeseen events.
- Ensure confidentiality is maintained at all times.
- Undertake other relevant duties as agreed by Line Manager.
Person Specification
The Person Specification sets out the skills, knowledge and experience that are considered to be necessary to carry out the duties of the post effectively
Qualifications & Experience
- Experience of development, management and operation of administrative systems.
- NVQ 3 or equivalent qualification or experience in relevant discipline.
Knowledge & Skills
- Effective use of ICT and other specialist equipment/resources.
- Full working knowledge of relevant polices/codes of practice and awareness of relevant legislation.
- Work constructively as part of a team, understanding roles and responsibilities and your own position within these.
- Ability to self-evaluate learning needs and actively seek learning opportunities.
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