Facilities Administrator

Facilities Administrator – Join the Speedy Family

Location: Hybrid – This role can be based anywhere in the UK

Department: Property

Hours: Monday to Friday, 37.5 hours

Speedy is the UK’s leading hire provider, offering the widest range of tools, specialist equipment, plant and support services — everything for every job. We’re now looking for a highly organised Facilities Administrator to support our UK & Ireland Facilities Management team.

If you're a proactive administrator who thrives in a fast-paced environment where no two days are the same, this could be the perfect role for you.

What You’ll Be Doing

As our Facilities Administrator, you will be central to the smooth running of our Facilities function. You’ll support the Facilities Maintenance Coordinator across planned and reactive maintenance activities, taking ownership of key administrative and facility-related processes, including:

Facilities Administrative Duties

• Managing the Facilities mailbox, triaging queries and escalating where needed
• Coordinating the internal helpdesk, ensuring timely responses and updates
• Booking and managing equipment hire/off-hire, ensuring accurate tracking
• Communicating with contractors, suppliers and internal departments
• Scheduling works, site visits, and contractor attendance
• Maintaining accurate records of planned and reactive works

General Administration

• Raising Purchase Orders and processing invoices
• Managing compliance certification, ensuring documentation is up to date
• Supporting audits, reports, and data collation
• Logging, maintaining, and updating internal systems and spreadsheets
• Ensuring all tasks are completed accurately and within required SLAs

You’ll be the hub of our facilities operations — keeping processes running efficiently and ensuring our estate remains safe, compliant, and well managed.

What We’re Looking For

• Strong IT skills (Excel, Word, Outlook, PowerPoint)
• Experience with Microsoft Dynamics AX or D365 (advantageous)
• Excellent organisational, administrative and reporting skills
• Ability to prioritise and manage multiple tasks with accuracy
• Strong communication and teamwork abilities
• Analytical mindset with exceptional attention to detail
• Facilities or property administration experience is essential

What We Offer

• 26 days holiday plus bank holidays
• Life Assurance & Pension Scheme
• On-site canteen facilities
• 95% discount across the Speedy brand
• Training, development & career progression
• Employee Assistance Programme (PAM)
• Green Commute Initiative
• Voluntary Health Cash Plan
• My Staff Shop – discounts across major brands
• Hybrid & flexible working options
• Career Line of Sight – clear progression pathways

At Speedy, we’re committed to work-life balance. Talk to us about flexible arrangements such as shorter days, term-time hours or job shares.

Why Speedy?

We are an equal opportunities employer and celebrate diversity. Our People First culture and industry-leading Work-Life Balance initiative make Speedy a great place to build your career.

Please note: Some roles may require DBS, credit or security checks.

This vacancy may close early due to high interest.

All applicants must have the right to work in the UK.

Explore our ESG policies here: https://www.speedyservices.com/esg/governance

Ready to Join Us?

Apply now and help shape the future of Facilities Management at Speedy.

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