Location: London
12 Month Fixed-Term Contract - Hybrid, Full-Time
We are recruiting a Board Support Administrator to provide high-quality administrative and governance support to the wider Company Secretarial team and our Board, its Committees and senior governance stakeholders.
Primary Details
- Time Type: Full time
- Worker Type: Employee
Your New Role
In this role you will be at the heart of our Company Secretarial governance operations, supporting the team to ensure the smooth delivery of meeting cycles, such as collating and formatting meeting papers and preparing meeting packs. You will be a key point of contact for Directors and Non-Executive Board members, whilst maintaining the highest standards of confidentiality, regulatory compliance and governance.
Key Responsibilities
- Assist with coordination of the end-to-end meeting cycle for the Board and Committees – including diary management, scheduling room/VC logistics and attendee coordination
- Prepare and issue meeting packs via the board portal (BoardVantage), ensuring papers are complete, correctly formatted and distributed to deadlines
- Support the Company Secretarial team with various administrative and governance tasks including calendar management, director onboarding packs, meeting logistics and training coordination
- Act as a trusted point of contact for our Board, Executive Management and senior stakeholder queries
- Assist with information requests, collation of disclosures, declarations and annual returns, and help prepare materials for regulatory submissions and audit requests
- Propose improvements to administration processes and contribute to process optimisation
About You
- Proven experience in a Board or Committee support, Personal Assistant or governance administration role within a regulated environment
- Advanced skills in organisation and time management across multiple deadlines and stakeholders
- Strong written and verbal communication skills with a high attention to detail, with the ability to produce accurate written documentation
- Experience with Board portals e.g. BoardVantage or Diligent Boards, and strong proficiency with Microsoft 365 - Word, Excel, PowerPoint, SharePoint, OneDrive and Teams
- Strong stakeholder management skills, with demonstrable experience liaising with senior executives and non-executive directors
- Ability to work at pace independently, prioritise multiple tasks and deliver under tight deadlines
Benefits
- 30 days holiday a yearwith theoptionto buy up to 2additionaldays
- Pension –you are automatically enrolled into the QBE pension plan, which entitles you to receive employer contributions of 10% of your basic salary
- Private medical insurance– we fund fully comprehensive private medical cover for you and all the family
- Short term remote work abroad-you can request up to 20 days per year to work remotely from certain locations abroad
Equal Employment Opportunity: QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.
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