The DDO will work collaboratively with the Digital Deliveries Supervisor (DDS), Digital Preservation Manager (DPM), and other colleagues to manage, process, and ensure the quality of born-digital material arriving from partner organisations, including Coimisiún na Meán (CNAM), Screen Ireland (SI), and The Arts Council. This role is central to the administration and collection management of digital assets, focusing on audio‑visual ingest, object entry, quality control, and accessioning. The DDO will support the implementation of the archive’s digital preservation procedures, ensuring that all materials are preserved according to international standards and existing collections management protocols.
The ideal candidate will possess excellent communication, documentation, technical and interpersonal skills. They will work pragmatically within existing resources, contributing positively and proactively to the department’s strategic goals.
Key Responsibilities
- Digital Archiving Workflows: Execute full digital archiving workflows following the OAIS model and IFI digital preservation and access protocols.
- Digital Acquisition: Carry out the technical preparation, assessment, and quality assurance of digital film acquisitions.
- Cataloguing & Documentation: Create catalogue records and maintain accurate documentation using the Spectrum Collections Management Standard. Contribute to procedure document development and maintain records in compliance with internal and external requirements.
- Stakeholder Management: Maintain clear communication with external stakeholders, advising them on delivery instructions and keeping them informed about the status of delivered packages.
- Collections Management: Collaborate with archive colleagues to apply international best practices in collections care.
- Reporting & Administration: Provide regular progress reports and ensure all documentation is kept up to date. Administer communication with key external stakeholders.
- Additional Duties: Perform other duties as required by the role, as assigned from time to time.
Requirements
- Relevant qualification in Archiving, Librarianship, Digital Information Management, or proven experience in digital asset management.
- Practical knowledge of various AV digital file formats and their components.
- Experience in collections management, cataloguing, and familiarity with metadata standards.
- Strong organisational, data management, and documentation skills.
- Proficiency in IT, metadata creation, quality control, and troubleshooting.
- Strong communication, organisational, and multitasking abilities.
- Ability to work both independently and as part of a team in a fast‑paced environment, meeting deadlines.
- Knowledge of command scripts, especially Python and a familiarity with validation protocols for digital archiving, such as checksums.
- Practical knowledge of digital post‑production practices, and quality control.
- Proficiency in the Irish language.
- Knowledge and interest in the Irish media landscape.
- Familiarity with FLOSS tools.
- Familiarity with one or all the following: the OAIS Reference Model, The PREMIS Data Dictionary, Spectrum Collections Management Standard.
- Experience with quality control or quality assurance in any field.
The IFI is an Equal Opportunities Employer, and welcomes applications from all communities. Should you require assistance in any part of your application process, please do not hesitate to get in touch, and all reasonable efforts will be made to facilitate your application journey.
The closing date for this position is 13/05/2026 at 17:00
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