Location: London
Department: Executive Support / Corporate Services
Reporting to: Senior Executive Assistant
Role Purpose
Delta Capita is seeking a proactive and highly organised Office & Executive Support Coordinator to support the Senior Executive Assistant and contribute to the smooth running of our London office.
This role combines junior executive assistant support, office coordination, front‑of‑house responsibilities, and internal events and communications. It is ideal for someone who enjoys variety, operates confidently in a corporate professional services environment, and is motivated to find practical solutions to support people and operations.
Key Responsibilities
Executive & Administrative Support
- Provide day‑to‑day administrative support to the Senior Management Team
- Act as first‑line EA support when the Senior EA is on leave
- Assist with diary coordination, meeting scheduling, room bookings, and travel support
- Prepare presentations, documents, and internal correspondence
- Process expenses, invoices, and other general administrative tasks
Office & Front Desk Support
- Work alongside the Office Manager to provide professional front‑of‑house cover, welcoming visitors and clients
- Coordinate meeting rooms and ensure rooms are set up to a high standard
- Provide support on office facilities management
- Provide cover when Office Manager is on leave
Internal Events & Engagement
- Support planning and delivery of internal events, including:
- Summer and winter parties
- Team socials and engagement activities
- Internal meetings and town halls
- Coordinate event logistics, suppliers, venues, and communications
- Support a positive, inclusive employee experience
- Provide support and coordination to events organised by the Culture Committee
Internal Communications
- Support internal communications such as office updates, event invitations, and announcements
- Ensure communications are clear, professional, and timely
Problem Solving & Continuous Improvement
- Take a proactive, solutions‑focused approach to day‑to‑day challenges
- Identify opportunities to improve office processes and ways of working
- Support ad‑hoc projects as required
Skills & Experience
Essential
- Experience in an administrative, office support, or junior EA role
- Strong organisation and time‑management skills
- Professional communication style, both written and verbal
- Ability to manage multiple priorities in a structured way
- Proactive, adaptable, and solutions‑oriented mindset
- Comfortable working in a corporate / professional services environment
Desirable
- Experience supporting events or internal communications
- Exposure to executive or senior stakeholder support
- Interest in developing a longer‑term EA or office management career
Personal Attributes
- Professional and trustworthy with the ability to handle highly sensitive information
- Exercises sound judgement when dealing with confidential matters
- Demonstrates professionalism and integrity at all times
- Approachable, service‑focused, and collaborative
- Takes ownership and follows tasks through to completion
- Calm and adaptable in a fast‑paced environment
How We Work
Delta Capita is an equal opportunity employer. We positively encourage applications from suitably qualified and eligible candidates regardless of age, colour, disability, national origin, ancestry, race, religion, gender, sexual orientation, gender identity and/or expression, veteran status, genetic information, or any other status protected by applicable law.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. If you require any reasonable adjustments through your interview process, please use the designated space within the application questionnaire.
This is a 12 Month Fixed Term Maternity Cover located in London. As the selection and interview process is ongoing, please submit your application in English as soon as possible, if your profile is selected, a member of our team will contact you within 4 weeks.
#J-18808-Ljbffr