Administrator (Japanese speaking)

Japanese-Speaking Administrator

Location: South-East England (Hybrid – 2/3 days in the office per week)
Working Hours: 9:00am – 5:30pm (1-hour lunch)
Free Parking
No relocation or visa support unfortunately

Overview

Aardvark Swift is partnering with a renowned international games studio to recruit a Japanese-speaking Administrator for their European office. This position sits within a small, collaborative team and reports to the Financial Controller, supporting a mix of administrative and finance-related activities.

This role is ideal for someone with strong organisational and language skills who is looking to develop experience within a finance function. You will be involved in a range of finance processes, with full training provided, while also acting as a key point of contact for Japanese-speaking stakeholders.

Key Responsibilities

• Provide day-to-day administrative support across the team, ensuring records and documentation are accurate and well organised

• Act as a liaison between English and Japanese-speaking teams, supporting communication, coordination, and translation where required

• Assist with processing invoices, payments, and maintaining documentation (full training provided)

• Support the preparation and organisation of financial records, ensuring compliance with internal procedures

• Help coordinate routine and ad hoc administrative and operational tasks

• Assist with data entry, reporting support, and maintaining internal systems

• Support month-end and other periodic processes, with guidance and training

• Help manage and organise company records, including filing and archiving

• Provide general administrative support across the finance function as needed

Skills & Experience

• Previous experience in an administrative role (finance experience is not required but would be beneficial)

• Fluent communication skills in both English and Japanese, including the ability to support translation and coordination

• Strong working knowledge of Microsoft Excel (e.g. SUMIFS, VLOOKUP, Pivot Tables)

• High level of accuracy and attention to detail

• Strong organisational skills with the ability to manage workload effectively

• Proactive approach and willingness to learn new systems and processes

Desirable

• Exposure to finance or accounting tasks

• Experience with SAP and/or IBM Notes

• Interest or knowledge of the video games industry

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