Office Manager (with bookkeeping) – Topsham Brewery
Location: Topsham Brewery, Unit 1 Maclaines Warehouse, Exeter EX2 8GR
Hours: Part-time, 20–32 hours per week (with potential to increase in future)
Pay: £15.00–£18.00 per hour, depending on experience
Start date: Ideally from 15 May
Reports to: Directors
About Topsham Brewery
Topsham Brewery is a small, independent brewery and taproom on Exeter’s historic quayside, producing and serving fresh craft beer on site. We’re a friendly, hands-on team running a busy hospitality and events space alongside our brewing operations, with a relaxed but professional working environment. This role is a key part of keeping the business organised day to day and supporting our growth.
The Role
You will provide office administration, light bookkeeping and HR support to the Directors, helping to keep our operations running smoothly. Typical duties include:
- Working approximately 20–32 hours per week during normal weekday office hours
- Paying, coding and filing supplier invoices
- Monitoring expenses and preparing information for our accountants
- Maintaining accurate records using Xero accounting software
- Tracking employee hours, holiday accrual and staff records
- Managing shared email inboxes and responding to routine enquiries
- Maintaining organised digital filing systems
- Providing general administrative support to the Directors
About You
You’ll be an organised and reliable administrator who is comfortable with numbers and systems. We’re looking for someone who:
- Has at least 2 years’ experience in an office administration role
- Has basic bookkeeping skills and is confident working with invoices and expenses
- Is confident using email, spreadsheets and cloud-based tools
- Is highly organised, detail-focused and able to manage their own workload
- Is proactive and happy to take ownership of tasks and suggest improvements
Desirable
- Experience working in hospitality or small businesses
- Familiarity with Xero or similar accounting software
- Experience supporting HR admin and/or payroll processes
- Experience working with accountants and across online platforms (e.g. HMRC, pension portals, booking systems)
- Some familiarity with AI tools such as ChatGPT or Perplexity for drafting emails or documents
What We Offer
- £15.00–£18.00 per hour, depending on experience
- Statutory holiday entitlement
- Statutory sick pay
- Access to a private healthcare scheme (details discussed at interview)
- Profit share scheme (after qualifying period – you may wish to add this detail)
- Flexible weekday working hours
- A friendly, independent working environment with scope to shape the role as we grow
How to Apply
Please email your CV and a short cover email explaining why you would be a good fit for this role to:
topshambrewery@gmail.com
Please include:
- Your weekly availability (days and preferred hours)
- Your notice period (if applicable)