Job Title
Senior Timesheet Administrator
Location
Dartford Head Office
Note: we are not offering sponsorship for the role.
Role Purpose
To provide a professional, organised, and accurate administration service ensuring all weekly timesheet activity is processed correctly and compliantly, supporting the Operations team and meeting group payroll requirements.
Key Responsibilities
- Receive weekly timesheets from operatives via sites and line managers
- Ensure all timesheets are fully completed, authorised, and submitted within deadlines
- Produce attendance reports for line managers as required
- Verify contract numbers and WBS codes to ensure accurate costing
- Enter timesheet information accurately and promptly into the Timekeeper system
- Verify eligibility for lodge payments
- Submit Timekeeper files and supporting documentation to Group Payroll within set timescales
- Maintain and update the Timekeeper database
- Verify right‑to‑work documentation for new starters
- Scan and upload employee documentation into Timekeeper
- Maintain and update personnel files
- Book and update training records
- Support invoicing processes
- Carry out general administrative duties as required
Key Skills & Experience
- Highly organised, logical, and able to prioritise workload
- Strong attention to detail with high levels of accuracy
- Numerate and literate with good IT skills
- Confident using Excel and computer systems
- Experience with payroll or HR systems (COINS / iTrent knowledge desirable)
- Able to work calmly under pressure and meet deadlines
- Adaptable to change and new procedures
- Strong communication skills with the ability to deal with individuals at all levels
- Team‑oriented with the ability to support and motivate
- Commercial awareness
- IR / HR knowledge and industry experience desirable
Ideal Background
- Payroll or timesheet administration experience ideal
- Strong office administration background considered
About Us
Laing O'Rourke are an international engineering and construction company delivering state‑of‑the‑art infrastructure and buildings projects for clients in the UK, Middle East and Australia.
Certainty, reliability, quality – this is what our clients want. And at Laing O'Rourke, we have more than 150 years of experience delivering it. Laing O'Rourke's story is one of energy, passion, ambition, people and teamwork. We harness the power of our experience, stretching back over a century and a half to deliver certainty for our clients.
Equal Opportunities
As part of the Disability Confident scheme, we would like to enable access to candidates with long term conditions and disabilities through the ‘Offer an interview scheme'. This supports applicants that meet the essential criteria by offering an interview for the advertised position.
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