Senior Pharmacy Administrator
The Pharmacy Department at Barts Health provides clinical pharmacy and medicines optimisation services across five hospital sites. The Senior Pharmacy Administrator will play a key role in the Group Pharmacy Administration Team, exercising initiative, independent judgement and decision‑making to ensure a high‑quality, effective service.
Main duties
Applicants must demonstrate excellent time‑management, interpersonal and communication skills and an active, systematic approach to problem‑solving. Core responsibilities include managing administrative tasks, supporting pharmacy operations, maintaining patient safety data, handling invoicing and supplier liaison, performing audits and data collection, coordinating local projects, and ensuring compliance with policies and procedures.
Person Specification
Experience
- Proven experience of good performance in previous posts.
- Recent experience of working with minimal supervision and using own initiative
- Experience of using Oracle
- Experience of using Optima
- Experience in raising Invoices for external companies or subscriptions and liaising with external suppliers
- Audit and data collection
- Working in a pharmacy environment
Knowledge
- Systems Management
- Knowledge of procedures in relation to providing a safe working environment
- Understand customer care issues
- Understanding of the relevant legislation e.g., Health and Safety, GDPR / Data protection and Equality
- Knowledge of the NHS and its organisational structure
Skills
- Excellent interpersonal skills
- Excellent verbal and written communication skills
- IT literate and able to use Microsoft Office programmes
- Time management skills with ability to organiser and prioritise workload
- Analyse, investigate and resolve queries, problems relating to data quality, staffing and departmental issues
- Ability to self‑motivate
- Methodical attention to detail
- Ability to complete documentation accurately with high standard of attention to detail
- Ability to accurately input data into computerised and paper‑based systems
- Able to perform basic cost/ quantity calculations
- Able to handle sensitive information confidentially
- Ability to compose letters and memos
- Able to plan and coordinate local projects, ensuring that they are undertaken with minimal disruption and maximum communication
- Ability to work calmly under pressure and to deadlines
- Ability to follow policies and procedures
- Ability to take minutes concisely and accurately
- Apply trust values
- Ability to facilitate change within own scope of work and manage impact on others
Qualifications
- Business administration qualifications or equivalent relevant experience
- Minute taking course
- ILM Level 2 or equivalent experience and willing to work towards qualification
Disclosure and Barring Service Check
This position requires a Disclosure and Barring Service check under the Rehabilitation of Offenders Act (Exceptions Order) 1975.
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