Team Secretary / Administrator

Team Secretary / Administrator - London, EC3 / Hybrid Working – up to £38k

A great opportunity is currently available for a Team Secretary / Administrator, with fast and accurate audio typing, to join a small firm of surveyors in London as soon as possible.

With good IT skills, accurate typing, a ‘can do’ attitude and the ability to work under pressure, you will be a key team player in this lovely company.

The role will require providing administrative support to a team of surveyors, so if you happen to have prior experience within this field, it would be hugely beneficial (although this is not a pre-requisite).

We are looking for someone process driven with a keen eye for detail and accuracy. You will be highly organised, able to juggle multiple tasks at once and will enjoy an administration focused role.

Hybrid Working: Based in lovely offices near Monument, our client offers hybrid working (c2 days at home), although they do like new team members to be in the office for the first 3 months; standard hours are 9am - 5.30pm, although a degree of flexibility will be required.

Key responsibilities will include:

• Organising meetings, site visits and appointments
• Coordinating meeting room bookings
• Typing letters, emails and documentation, including mail merge and mail formatting
• Producing presentations, reports and property-related documentation
• Undertaking online research
• Monitoring group email inboxes
• Providing support to the team of surveyors and Rights of Light team, including planning searches, Land Registry Title information and more
• Maintaining accurate client information on Document Management System and database
• General administration
• Meeting and greeting clients and visitors
• Answering calls and assisting clients as required

What we’re looking for:

• Previous secretary or office administration experience
• Experience working in a surveyors or property environment would be advantageous
• Solid IT skills with Microsoft Office including MS Excel, Outlook, MS Word etc.
• Fast, accurate audio typing
• Ability to produce documents
• Experience with mail merge
• Experience of using Document Management Systems - experience of Deltek or Union Square is advantageous
• Process-driven nature
• Confident and professional communication skills and the ability to liaise at all levels
• Excellent attention to detail and accuracy
• Proactive, responsible, flexible and professional attitude
• Ability to work both in a team environment and autonomously whilst under pressure

Interested in this Team Secretary / Administrator role?

If this sounds like the role for you, please submit your CV as soon as possible, quoting ‘DH - Team Secretary - London’