University Hospital Southampton NHS Foundation Trust offers a dynamic opportunity to join our department as an Out of Hours Administrator.
Role Overview
We are looking for an enthusiastic and responsible person to support ward-based operations during the out‑of‑hours service. The primary focus will be maintaining real‑time bed state, supporting patient flow, and performing a range of administrative tasks.
Key Responsibilities
- Provide pivotal admin support to allocated wards.
- Maintain a real‑time bed state by updating in‑house systems with all patient movements.
- Support patient flow by updating the ePatient boards and efficiently booking transport as requested.
- Relieve clinical staff of general administrative procedures where appropriate.
- Act as receptionist to patients and visitors and answer the phones.
- Manage patients’ notes during admission and following discharge.
- Ensure patient episodes are recorded correctly and demographics are updated in the system.
Working Hours
Cover 2–3 evening shifts (≈15:00‑21:30) and one weekend shift (≈08:00‑16:00); a rolling two‑week pattern will be provided.
Qualifications & Experience
- Good IT skills and ability to be proficient using multiple in‑house systems; in‑house training will be provided.
- Proficiency with Microsoft packages, particularly Teams, Outlook, Word, and Excel.
- Confidence working as part of a multidisciplinary team in busy ward environments, ability to work unsupervised, and manage workload with initiative.
Skills & Personal Attributes
- Excellent communication and interpersonal skills.
- Self‑motivated, reliable, organized, and proactive.
- Attention to detail and the ability to work in a fast‑paced environment.
- Flexible approach to work.
Diversity and Inclusion
We’re committed to creating an anti‑racist, anti‑discriminatory environment where everyone feels valued, safe, and empowered. We welcome applicants of all backgrounds, identities, and experiences.
This advert closes on Wednesday 29 Apr 2026.
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