Theatre Bookings Executive

Job description:

Theatre Bookings Executive

Location: Cadogan Clinic, Sloane Street, Chelsea, London

Contract: Permanent, Full-time (40 hours per week)

Salary: From £28,000 per year

About Us

At the Cadogan Clinic, we are a family-owned, award-winning day hospital specialising in plastic surgery and dermatology. Co-founded by world-renowned plastic surgeon Mr Bryan Mayou (who introduced liposuction to the UK) and leading dermatologistDr Susan Mayou, we treat over 20,000 patients each year.

With innovation at our heart, we continue to pioneer the latest techniques in cosmetic healthcare. Our values are rooted in patient-centred care, professionalism, and teamwork, and we are committed to creating a safe, empowering, and supportive workplace.

The Opportunity

We are seeking a highly organised and proactive Theatre Bookings Executive to join our dedicated administrative team. This pivotal role supports the smooth, efficient, and economical operation of theatre booking processes, working closely with consultants, anaesthetists, and patients throughout the surgical journey.

You will be responsible for intelligent scheduling, forward planning, and accurate coordination of theatre lists, using booking data to support capacity forecasting and maximise theatre utilisation. Working closely with the Theatre Manager and clinical teams, you will help identify upcoming demand, support effective resource planning, and ensure an exceptional patient experience from initial booking through to procedure completion.

This role is well suited to someone who thrives in a fast-paced, patient-focused environment and brings a proactive, detail-oriented, and analytical approach to theatre coordination.

What You’ll Bring

Essential

• Excellent communication and interpersonal skills
• Strong organisational skills with a meticulous eye for detail
• Ability to manage multiple priorities, deadlines, and competing demands
• Confident, professional, and calm under pressure
• Proactive approach to problem-solving and continuous improvement
• Strong IT skills with high accuracy in data handling, scheduling, and reporting
• Ability to analyse booking data to support forecasting, capacity planning, and utilisation management

Desirable

• Experience working in a healthcare or theatre administration environment
• Familiarity with theatre scheduling systems or patient management systems
• Understanding of medical terminology and theatre workflows
• Experience handling financial transactions and patient billing
• Experience contributing to operational planning, forecasting, or performance reporting in a clinical or service-based environment

Why Join Us?

Impactful Role: Play a key part in the success of our theatres, ensuring smooth patient journeys and efficient use of clinical resources.

Prestigious Location: Work in the heart of Chelsea, just a short walk from Sloane Square, Knightsbridge, and Victoria stations.

Career Growth: Opportunities for development and progression within a growing and respected healthcare organisation.

Collaborative Environment: Join a professional, supportive, and multidisciplinary team dedicated to excellence in patient care.

Innovation and Excellence: Be part of a forward-thinking clinic recognised for pioneering standards in private healthcare.

Perks and Benefits

• 31 days annual leave (including public holidays), rising to 33 days after 2 years
• Special leave perks – your birthday and wedding day off (after 1 year of service)
• Pension scheme via NEST
• Wellbeing benefits – healthy snacks, Cycle to Work scheme, free flu jabs, wellbeing programme
• Beauty perks – discounted treatments and products post-probation
• Social events – monthly, quarterly and annual team gatherings
• Recognition schemes – Employee of the Month and long-service rewards
• Referral bonuses – help us grow our team and be rewarded

Learning and Development

• Structured induction and role-specific training
• Opportunities to develop theatre administration and scheduling expertise
• Exposure to a multidisciplinary clinical environment
• Mentorship and professional support from experienced managers
• Pathways for career development into senior operational or managerial roles

Ready to Make a Difference?

Join a team where precision, care, and professionalism come together to shape an exceptional patient experience. If you’re passionate about delivering excellence, thrive on organisation, and take pride in supporting world-class healthcare, we’d love to hear from you.

About us

The Cadogan Clinic is an award-winning private hospital in the heart of Chelsea providing personalised healthcare delivered by the country's leading specialists. Our purpose-built medical facility includes onsite operating theatres for both surgical and cosmetic procedures, a laser suite and a dedicated dermatology and skin cancer clinic.

It’s our employees that make our business special. With strong family values, we believe the Cadogan Clinic creates a professional and fun environment where everyone supports each other to achieve our business goals.

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