Finance Administration Specialist
Department: Debt Recovery
Employment Type: Permanent - Full Time
Location: Leeds
Description
Responsible for participating fully as an Administration Assistant to support the fee earning team to deliver high standards of client service and achieve team objectives and targets.
Overall reporting to the Head of Debt Services. Day-to-day reporting to the Head of Technical Operations & Client Services, Recoveries Department.
The role is based at our Leeds offices on Sovereign Street, and is full time, 37.5 hours per week.
Key Responsibilities
- Managing invoicing for our lender and receiver clients, ensuring these are completed to the correct deadlines and producing the correct invoices for clients.
- Reviewing matters to ensure the correct fixed fees and disbursements have been added before raising an invoice and addressing any discrepancies.
- To progress the diary list(s) you are responsible for within Partner (case management system)
- Delivering weekly & monthly invoices and MI reports for clients and internal stakeholders.
- Producing the AOL – Amount Owing Spreadsheet (daily).
- Archiving files on Partner.
- Credit control – chasing payment of invoices to ensure these are paid promptly, liaising with clients and managers in relation to managing this process and keeping PFW up-do-date.
- Reconciliation of transaction spreadsheets from HMLR, HMCTS and other key suppliers.
- Act as first point of contact for the central Finance Teams within Flint Bishop.
- Contributing to the configuration of systems and processes to help ensure deliver a smooth client take‑ons.
- Taking responsibility for own personal development and willingly take part in development reviews and any training that may be required for the position.
- Complying faithfully in all respects with directions and/or requests from the manager(s) you are responsible to.
- Complying with the Firm and Department's policies & procedures and completing training in a timely manner.
- Providing support to other colleagues as required.
- Reporting immediately to your Line Manager on any issue/complaint re: professional conduct and/or client dissatisfaction and/or potential negligence or negative cost implications for the firm.
- Promoting good relations with other members of staff and facilitating teamwork.
- Promoting a professional culture within own team in which 'leading by example' becomes a benchmark.
- Adhering to the firm's health and safety policies and other requirements relating to the care of the firm's equipment both in and outside of the office.
Skills, Knowledge and Expertise
- Experience of working within a similar position.
- Excellent organisational skills and ability to work from own initiative.
- Excellent communication skills to be able to liaise with team and clients.
- A professional approach to work at all times.
- Demonstrate a willingness to learn and take on new tasks.
- Can operate flexibly as part of a team.
Disclosure will be required in the event that a position is offered.
Financial checks will be required in the event that a position is offered.
Benefits
What we offer?
- Competitive salary
- Bonus potential
- Career development opportunities
- 25 days holiday plus bank holidays
- Options to buy & sell 1 week’s holiday
- 1 week’s holiday carry over
- Extra day off for your birthday
- Staff card discount scheme for local shops
- Social days and evenings on the firm
- Staff discounts on legal services
Positive Work Environment
- Be part of a supportive team that values collaboration and teamwork.
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