Role | Department Assistant / Legal Secretary (Private Client)
Location | Cobham/Dorking (Office-based)
We are working with a well-regarded law firm seeking a Department Assistant to join its Private Client team. This is an opportunity to play a key role in supporting fee earners and ensuring the smooth running of the department, while delivering a high standard of client care.
The Role
The role will involve working closely with colleagues within the Private Client team to provide administrative support across a range of tasks. You will be responsible for managing client communications, maintaining accurate records and assisting with the day-to-day organisation of the department.
Responsibilities include:
- Preparation of accurate correspondence and documents through audio and script typing
- Attending to clients in person, on the telephone and via email, providing support in a professional and friendly manner
- Photocopying and post distribution in liaison with the Business Support Team
- Accurate diary management and co-ordination of appointments
- Working with the Business Support Team to manage file opening and closure in accordance with the requirements of the Law Society and SRA
- Preparation of meeting rooms and refreshments, as required
- Providing guidance and support to other Department Assistants within Private Client and across other Departments
- Undertaking specific training when required to do so and overall to have a responsibility towards self-development
- Ensuring confidentiality of all the firm's and client's documentation and information
- Undertaking any other reasonable duties, as required by the Partners
Candidate Profile
- Competitive candidates will have previous experience as a Legal Secretary or Department Assistant within a law firm.
- A strong administrative background is essential, alongside the ability to manage multiple tasks and work effectively within a team.
Skills & Attributes
- Strong administrative and organisational skills with excellent attention to detail
- Excellent communication skills, both verbal and written
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Ability to multitask, prioritise effectively and meet deadlines under pressure
- Discretion and professionalism when handling sensitive and confidential information
- Positive attitude, strong work ethic, and willingness and ability to work effectively as part of a team
This is an excellent opportunity for an organised and proactive individual looking to develop their career within a supportive and professional legal environment.
If this role looks like the new challenge that you are looking for, please apply via the advert or contact Dan at Eclectic Recruitment.
We endeavour to reply to every candidate, every time but if you haven’t heard back within 10 days, please understand that you have unfortunately been unsuccessful for this position, or the position has been filled. Please call the office or send an email to discuss other potential positions.