Administrator

Job Summary

We are currently recruiting for an administrator who will join our Facilities Management team. This role comes with an outstanding hourly rate for an admin role.

This is a part‑time opportunity working 16.5 hrs per week. The hours will be worked across three days a week, and must include Mondays. You will be able to choose your other two days with a discussion with the hiring manager. You can either work 09:00 – 14:30 or 09:30 – 15:00 on the chosen days. This is an on‑site role.

What You’ll Be Doing

In this role you will provide operational support to Soft and Hard Services teams to support the consistent delivery of high quality, on‑time facilities management services.

Responsibilities include asset management, supplier performance auditing, and the operation and support of the Facilities Management System, including user training. Produce and maintain Facilities KPI reports to support operational performance monitoring and decision making.

• Systems management, training, support and data updates.
• Cleaning audits.
• Help prepare reports on various outputs such as KPIs.
• Order: placement, scheduling, chasing.

Essential

• Excellent administration skills including proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Excellent communication skills with the ability to interact with internal stakeholders.
• Ability to meet deadlines and manage multiple tasks effectively.

Desirable

• Experience/knowledge of CAFM/CMMS systems operation and administration.
• Knowledge of Crystal Reports.
• Knowledge of procurement systems SAP/SRM.

Full training will be provided on all of our systems as required.

Benefits

• Market‑leading hourly pay for an Administrator.
• Industry Leading Pension Scheme – we’ll match your contributions up to 8% on a 1 : 1.5 basis.
• Life Assurance 8 x salary.
• 25 days holiday + bank holidays.
• Flexible working hours including the ability to finish early on a Friday.
• Income protection.
• Shopping discounts.
• Cycle To Work Scheme.
• Employee Assistance Programme.
• Virtual GP Clinic for you and immediate family.
• A collaborative, dynamic working environment.

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