AJ Chambers have a great role for a Legal Secretary to join a busy Litigation team within a top Law Firm in Central London.
Main duties will include but not limited to:
- Prepare, format, and amend legal documents and correspondence (e.g., claim forms, witness statements, court bundles).
- Manage fee earners’ diaries, schedule appointments, and coordinate meetings and court dates.
- Open and close files, ensuring compliance with firm and regulatory procedures.
- Conduct Land Registry and Companies House searches and prepare simple reports.
- Draft routine correspondence and assist with court form submissions and applications.
- Manage billing processes including preparing invoices, timesheet entries, and liaising with accounts.
- Liaise with clients, counsel, court staff, and third parties professionally via phone, email, and in person.
- Ensure file management compliance including archiving, document storage, and file reviews.
- Handle administrative tasks such as photocopying, scanning, filing, and post distribution.
- Support with case preparation including bundling and pagination of legal documents for hearings and trials.
Skills and Experience Required:
Essential:
- Previous experience as a legal secretary in property litigation or general litigation.
- Strong working knowledge of legal terminology, court procedures, and document formats.
- Excellent typing and audio transcription skills (60+ wpm).
- Proficient in MS Office Suite (Word, Outlook, Excel, etc.) and legal case management systems.
- High level of attention to detail and strong organisational skills.
- Ability to manage time effectively and work under pressure.
- Professional telephone manner and client service skills.
- Discreet, trustworthy, and able to handle confidential information appropriately.
Desirable:
- Experience supporting multiple fee earners.
- Knowledge of electronic court filing systems (e.g., CE-File).
- Familiarity with billing software (e.g., Elite, SOS, or similar systems).
Personal Qualities:
- Proactive and self-motivated.
- Calm and composed under pressure.
- Team player with a flexible, can-do attitude.
- Strong written and verbal communication skills.
- Client-focused with a commitment to delivering a high-quality service.
Qualifications:
- Legal Secretarial Diploma or equivalent experience preferred.
The role will offer a competitive salary and hybrid working
For further information please contact Ella Britton