HR administrator - 6 Month Fixed Term Contract
Location: Head Office: Mundells, Welwyn Garden City
Salary Range: £33,443 - £35,285 per Annum (DOE)
Salary Grade: H7
Hours: Full-time, 37 hours per week
Contract: Fixed Term
Reports to: Senior People & Culture Business Partner
We are looking for a highly organised and detail-driven TUPE Coordinator to take ownership of the end-to-end TUPE (Transfer of Undertakings — Protection of Employment) process across the business. This is a specialist role that sits at the intersection of employment law, people operations and cross-functional project management, requiring someone who can work accurately under pressure, manage complex data and communicate with confidence across all levels of the organisation.
Working closely with stakeholders across Operations, Mobilisation, Recruitment, Payroll and the wider People & Culture team, you will ensure that every transfer — whether into or out of the organisation — is handled compliantly, consistently and with genuine care for the employee experience. No two TUPE transfers are the same, and this role demands someone who thrives on complexity, takes ownership of their workstreams, and brings calm professionalism to even the most time-critical situations.
KEY RESPONSIBILITIES
TUPE & Transfer Management
- Lead and coordinate TUPE transfers (in and out), ensuring full legal compliance
- Manage due diligence, validating and maintaining accurate employee data
- Prepare and quality-check data for payroll and HR systems
- Oversee timelines, documentation, consultation support and post-transfer actions
- Produce compliant employee communications and transfer documentation
- Maintain trackers, records and audit-ready documentation
- Identify and escalate risks with clear solutions
- Stay up to date with TUPE and employment law developments
Stakeholder Engagement & Collaboration
- Act as the main TUPE contact for managers, employees and stakeholders
- Work closely with Payroll, Recruitment, Operations and Mobilisation teams
- Support managers during consultations with practical TUPE guidance
- Build strong relationships with internal and external stakeholders
- Contribute to project planning and mobilisation activity
Compliance & Data Protection
- Ensure compliance with TUPE, employment law and UK GDPR
- Support audits with accurate, well-maintained records
- Handle sensitive data with strict confidentiality
- Maintain high standards across all documentation and processes
- Support governance frameworks and compliance controls
PERSON SPECIFICATION
Essential
- Experience in HR/ER with end-to-end TUPE involvement
- Strong knowledge of TUPE and UK employment law
- High attention to detail and data accuracy
- Ability to manage multiple priorities under pressure
- Strong stakeholder management and communication skills
- Willingness to travel
Desirable
- CIPD Level 3 or 5 (or working towards)
- Experience in complex or multi-site organisations
- Exposure to mobilisation or contract transitions
- Understanding of payroll integration in TUPE
KEY COMPETENCIES
- Attention to detail and accuracy
- Resilience under pressure
- Clear communication and drafting skills
- Collaboration and teamwork
- Problem-solving and decision-making
- Ownership and accountability
- Empathy and employee focus
- Strong compliance mindset
WORKING ARRANGEMENTS
- Hybrid role with regular Head Office presence
- Occasional travel to sites and meetings
- Flexibility during peak TUPE activity
- High level of discretion with sensitive information
if you are interested in this new opportunity please apply today.