Logistics Administrator (ASAP Start)

Ashton Recruitment are currently recruiting for a Logistics Administrator to join our client, a well-established organisation based in the Duncrue area of Belfast.

Position: Logistics Administrator
Location: Belfast
Duration: Temporary - Permanent
Salary: £30,000 - £34,000 per annum
Hours: Monday - Friday, 08:00 - 17:00

Our client is a leading, science-led organisation within the animal nutrition and farm management sector. They support food producers through innovative, sustainable solutions that enhance animal health, productivity and overall performance. With a strong track record of translating research into practical applications, they provide tailored feed strategies, additives and digital tools to optimise livestock production across multiple species.

The Role

This is a key logistics execution role focused on outbound operations, dispatch preparation and transport coordination. You will play a central part in day-to-day operations, ensuring all shipments are accurately prepared, documented and dispatched in line with agreed transport plans.

Working in a fast-paced environment with strict cut-off times, you will be responsible for maintaining accuracy, meeting deadlines and proactively resolving issues to ensure smooth and efficient operations.

Key Responsibilities

Transport & Dispatch Coordination

• Ensure all outbound goods are transport-ready by preparing delivery notes, distribution orders (DOs) and dispatch documentation
• Book transport in line with agreed plans and ensure all shipments are accurately closed on internal systems

Warehouse & Picking Coordination

• Prepare and issue picking lists and documentation for warehouse teams
• Ensure instructions are clear, accurate and aligned to operational requirements

3PL & Haulier Management

• Book shipments via haulier portals and manage groupage requirements
• Communicate booking details effectively with internal and external stakeholders

Systems & Administration

• Maintain accurate records across ERP systems (M3), Excel and transport portals
• Manage all dispatch-related administration with a strong focus on accuracy and compliance
• Act as a key point of contact via Teams, phone and email during allocated periods

Operational Visibility & Communication

• Maintain and update transport plan boards to reflect real-time status
• Provide regular updates to stakeholders to ensure alignment across teams

Continuous Improvement

• Identify recurring issues, process gaps and inefficiencies
• Provide feedback and support improvements across logistics processes

Compliance & General Duties

• Ensure all activities comply with safety, quality and operational standards
• Support wider warehouse and logistics functions as required

Essential Criteria

• Previous experience in logistics, warehouse or transport administration
• Strong attention to detail and high levels of accuracy
• Ability to follow structured processes in a time-critical environment
• Effective time management and ability to meet deadlines
• Confident using ERP systems (e.g. M3), Excel and transport/booking portals

Ashton Recruitment is acting as an Employment Business.

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