Office Assistant

We are looking for a highly organised and proactive Business Support Administrator to join our client's Operations team in their Oxford Office.

This is an onsite role and varied in nature. You will play a key part in ensuring the smooth running of administration, client onboarding, facilities coordination, and front-of-house client experience.

You will provide support to clients, visitors, and colleagues, delivering a professional and welcoming experience into the office while supporting business operations across multiple offices.

This role also offers genuine career progression opportunities. As the business continues to grow, there will be the opportunity for the successful candidate to develop into a Regional Leader/ Supervisor, taking on additional responsibility for supporting and coordinating administrative operations across multiple offices.

Key Responsibilities include:

• Provide administrative support to Managers and Directors across the business
• Assist with monthly finance processes
• Maintain accurate electronic and paper filing systems
• Coordinate scanning, archiving, and document storage procedures
• Manage travel and courier arrangements
• Book meeting rooms for staff and client use
• Support the onboarding of new clients including the preparation of letters
• Completing compliance checks
• Support property maintenance activities across office locations
• Coordinate repairs, maintenance schedules, and supplier visits
• Assist with health and safety matters
• Help organise internal and external events
• Manage deliveries, facilities logs, and supplier coordination
• Provide support to the front-of-house experience including meeting room co-ordination
• Help answering incoming calls

About You:

• You will have had previous experience in an administrative, business or office support, or team secretary role
• Strong organisational, customer focused and time management skills
• Excellent verbal and written communication skills with a friendly, approachable style
• Advanced IT skills
• Strong attention to detail and ability to maintain confidentiality
• Experience working within a corporate setting
• Knowledge of CCH Central Software or similar systems

In exchange you can expect to work for a standout employer who has an ambitious growth plan. This is an excellent opportunity to join a collaborative and supportive team in a role that offers variety, responsibility, and the chance to make a real impact on the day-to-day success of the business.