The Assistant Bid Writer will create bespoke submissions for Pre-Qualification Questionnaires (PQQs) and Invitation to Tenders (ITTs) for construction projects and relevant framework submissions. They will liaise closely with the Head of Bid Management and Bid Writer throughout this process, undertaking meetings throughout from tender release through to submission. They will submit bids and answer any further questions raised, collaborating with other staff members as required. They will also work closely with the Estimating Team to ensure quality submissions align with pricing. They will also be responsible for marketing responsibilities such as creating LinkedIn posts, maintaining the website, and creating brochures
Overall responsibilities
- Completing PQQs and ITTs.
- Thoroughly reading all tender documentation provided, ensuring no key information is missed.
- Creating clear, concise and informative pieces of work that meet or exceed clients’ requirements.
- To work with the Head of Bid Management for tender kick-off meetings with ongoing tender content reviews by Bid Writer. Implementing amendments flagged to ensure work ready for submission.
- Meeting specified deadlines for both review and submission of work.
- Coordinating internal stakeholders whose input will ensure the success of the submission, e.g. technical staff members or Project Programmer.
- Management of the Bid Library, ensuring it remains up to date.
- Attending potential or ongoing live sites to inform submissions or case studies and to understand Lawtech projects. Ensuring all required bid sites are attended.
- Updating staff CVs and case studies throughout as required.
- Attending training and skills improvement courses as and when identified that are relevant to the role.
- Keeping abreast of industry developments.
- Building and developing relationships with internal and external stakeholders.
- Marketing responsibilities including the creation of presentations, internal newsletters, and company social media pages.
- To support the department by temporarily undertaking ad hoc duties as required.
Collaborate with:
- Head of Bid Management for tender kick-offs, etc.
- Ongoing reviews by Bid Manager and a final review where required by Head of Bid Management
- Estimating Team to ensure a full understanding of what we are proposing is communicated in our quality submissions
- Regional Managers to ensure a viable project strategy for all tender sites
- Project Planner to ensure tender programmes are completed in good time for the submission
- Any other staff member required to assist with a tender submission