Job Overview
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us. Please see below for a detailed job description for the role.
Working for our organisation
University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations. Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast. At UHS we’re committed to providing a flexible working environment where possible, championing individuality and creating an anti‑racist, anti‑discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact.
Detailed Job Description And Main Responsibilities
Responsibilities
- Providing a comprehensive, high quality personal assistant service to the BRC Directors and Senior Manager, ensuring they are fully supported in delivering strategic and operational priorities
- Proactively managing complex diaries, appointments and competing priorities, using judgement and discretion to ensure effective use of senior leaders’ time
- Organising, coordinating and servicing a range of meetings, including senior leadership, governance and external stakeholder meetings
- Preparing agendas, collating papers, taking accurate minutes, and following up actions to support effective decision making
- Acting as a first point of contact for the BRC, liaising professionally with internal and external stakeholders across the NHS, University and wider research community
- Supporting the smooth running of the BRC through effective organisation, forward planning and problem solving
This is a varied and trusted role requiring professionalism, attention to detail and the confidence to work closely with senior leaders.
What Experience/skills Are Needed
- Experience working as a Personal Assistant, in business administration, or a relevant graduate role, or demonstrable transferable skills gained through study, placements or internships
- Experience of working in a busy, fast paced environment, with the ability to manage multiple priorities and deadlines
- Strong organisational and time management skills, with excellent attention to detail
- Ability to work independently, using initiative and judgement, while also contributing effectively as part of a team
- Confident communication and interpersonal skills, with the ability to liaise professionally with a range of stakeholders, including senior staff
- Good IT skills, with experience using Microsoft Office applications including Outlook, Word and Excel
- A proactive, solution focused approach, with a willingness to learn and develop
Qualifications, Knowledge And Experience
Essential criteria
- Good standard of secondary education with English skills demonstrable to GCSE pass level or equivalent standard
- NVQ level 4 in business admin or equivalent level of experience gained in a busy PA/business support role
- Experience working as a Personal Assistant or in business administration
Desirable criteria
- Experience within an Acute Trust or other healthcare sector
- Previous experience of working in an extremely busy environment
- Budget holding experience
Trust Values and Behaviours
- Patients First
- Always Improving
- Working Together
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